Emergency Management Team Training – Introduction to the Plan
Introduction 3 to 5 mins
1. Refer to the need to be prepared as families and as Ward Leadership to respond to a major disaster should it occur. Refer to a current example of a major disaster.
2. Make the point that each person in the meeting is part of a team that will be called on to help ward members in responding to an emergency.
3. Introduce the Emergency Response Plan (show it to everyone). Explain that the Plan specifies the actions that we as members of the Team will take if a major disaster occurs.
Everyone on the team needs to have a copy of the plan and understand the process we will take in order to respond to an emergency.
Hand out a completed copy of the Ward Emergency Response Plan
Video Presentation and Training 10 mins
1. Today we will give you a basic overview of the plan by means of a video presentation that is 9 mins long.
2. Afterwards we will briefly refer to each page of the plan. The plan attempts to provide a basic framework for responding to a disaster. There are many possible scenarios that may occur in a disaster that cannot be anticipated in the plan. If they were all addressed the plan would be too long and detailed.
As a Team, our objective is to understand the basic actions we will take in responding to a disaster that has occurred in our ward.
Show the Video.
2. At the end of the video ask the members to follow as you point out the pages in the Plan that were addressed in the video. Depending on time available, you can simply show each page and what information the page contains or review in more depth.
Below is an outline of the basic plan.
a. Plan Components
1. The Team
2. The Center
3. The Container
Review with them each page. Make sure they understand
Order of Authority on page 1
Where the Center is located and how to get in
Where the container is located and what is in the container
1. Summarize emergency response operations. Show the pages where it is located
This is the hardest part of the plan to understand.
The following are steps a team member will take
a. Determine if an emergency has occurred
b. Take care of your family and make sure their needs are met
c. Attempt to contact Leadership by phone in order of authority
d. If contact is made follow instructions from the leader in authority.
e. If contact cannot be made, secure family and if family is secure report to the Center
f. Begin Emergency Operations by activating the center or follow
leadership at the Center.
2. Teams will be created by the leader in authority to canvass the ward in order to report to the center.
The ward will report to the Stake the following:
a. Status of Missionaries
b. Status of members
c. Status of church property
d. Status of the community
e. Efforts will then be made to come to the aid of members in need.
1. The most effective means of communication will always be used during a disaster. These are land phone, cell phone, ham radio and person to person.
2. Radio operators will:
a. Attempt to contact leadership using phones
b. If contact is made they will follow instructions
c. If contact cannot be made, they will attempt to contact other ward radio operators by ham radio
d. If contact fails, they secure their families and report to the center.
e. If contact is made they will decide among themselves who will report to the center and who will wait to be assigned to field teams.
Assignment 1 minute
- Make the assignment to all team members to read the plan and keep it in a place that will be easy to access. This assignment will be followed up in the next meeting.
- Instructions regarding the container, ward maps, field forms, surveying ward members will be given in a future training meeting.